1. PURPOSE OF THIS NOTICE
This notice explains how we collect and use your personal data in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act 1998, and other applicable laws in the UK (‘Data Protection Legislation’).
Please read this carefully to understand how we handle your personal data.
2. ABOUT US
Accountfinity is a virtual accounting service provider. We are registered in England and Wales as a limited company under number 15229051 and our registered office is at 492 Gale Street, Dagenham, Essex, England, RM9 4NU.
As the ‘data controller’ under the Data Protection Legislation, we decide how your personal data is used and stored. We are committed to informing you about our data practices.
Our Data Protection Officer (DPO) is responsible for managing data protection inquiries. If you need to contact our DPO, please refer to paragraph 12 (Contact Us) below.
3. HOW WE MAY COLLECT YOUR PERSONAL DATA
We may collect personal data about you in various ways, such as when:
4. THE KIND OF INFORMATION WE HOLD
The personal data we hold may include:
5. HOW WE USE PERSONAL DATA WE HOLD ABOUT YOU
We process your personal data for various purposes, including:
Situations where we use your personal data include:
We may anonymise or pseudonymise your data to use it without further notice to you.
Data Retention
We retain your personal data only as long as necessary for the purposes it was collected. Factors we consider include:
Change of Purpose
If we need to use your personal data for a different purpose than originally collected, we will ensure the new purpose is compatible with the original one. If necessary, we will notify you and explain the legal basis for the new processing.
6. DATA SHARING
We may share your personal data with third parties when required by law, necessary to manage our relationship, or for other legitimate interests.
Which third-party service providers process my personal data?
Third parties include service providers and other entities in our network. Services provided by third parties include IT and cloud services, professional advisory services, administration services, marketing services, and banking services.
Our third-party service providers must take appropriate security measures to protect your data. They process your personal data only for specified purposes and according to our instructions.
What about other third parties?
We may share your data with other third parties in the context of business sales or restructuring, or to comply with legal obligations.
7. TRANSFERRING PERSONAL DATA OUTSIDE EUROPEAN ECONOMIC AREA (EEA)
We will not transfer your personal data outside of the EEA.
8. DATA SECURITY
We implement appropriate security measures to prevent your data from being accidentally lost, used, accessed, altered, or disclosed without authorisation. Access to your data is limited to those who have a business need and are subject to a duty of confidentiality.
We have procedures for handling data security breaches and will notify you and any applicable regulator as required by law.
9. RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION
It’s important to keep your personal data accurate and up-to-date. Please inform us of any changes.
Your rights regarding your personal data include:
To exercise your rights, please email our data protection point of contact at info@accountfinity.co.uk. There is no fee for accessing your data, but we may charge if your request is excessive. We may need to verify your identity to ensure your data is not disclosed to unauthorised persons.
10. RIGHT TO WITHDRAW CONSENT
If you have given consent for specific data processing, you can withdraw it at any time by emailing info@accountfinity.co.uk. We will then stop processing your data for that purpose unless we have another lawful basis to do so.
11. CHANGES TO THIS NOTICE
Any changes we may make to our privacy notice in the future will be updated on our website at: www.accountfinity.co.uk.
This privacy notice was last updated on 06/06/2024 10:00 BST.
12. CONTACT US
If you have any questions regarding this notice or if you would like to speak to us about the manner in which we process your personal data, please email our Data Protection Point of Contact Mr Adrian Orebanwo at info@accountfinity.co.uk or telephone on 02071 014006.
You also have the right to make a complaint to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues, at any time. The ICO’s contact details are as follows:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Telephone – 0303 123 1113 (local rate) or 01625 545 745
Website – https://ico.org.uk/concerns
0207 101 4006
Accountfinity Ltd 2024
Company Registration Number: 15229051
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